MINUTES OF THE MEETING OF LYNDHURST PARISH COUNCIL HELD AT APPLETREE COURT, LYNDHURST ON TUESDAY 14 JUNE 2005 AT 7.15 PM
Present:
Mr G W Bisson – Chairman
Mr M Abbott
Mr F Alexander
Mrs E A Butcher
Mr J Charlesworth
Mr E Gailor
Mr M Gammon
Mr D Newport
Mr M Rollé
Mrs P Wyeth
Clerk to the Council:
Mrs M H Weston
In Attendance:
3 members of the public
Mr Ben Craig, Advertiser and Times
1. Presentation by Vivian Reid and Martin Cox, PPI Forum
Vivian Reid, Development Officer for Patient Public Involvement Forums and Martin Cox, Chairman of the New Forest Patient Public Involvement Forum gave a joint presentation.
Forums are sponsored by the Department of Health, independent of the NHS, to oversee and promote a new system of Patient Public Involvement.
They use local knowledge, experience and existing contacts and members are all volunteers.
They look at local health services and wider health implications such as transport, housing and social care.
The New Forest PPI has eleven members and has recently been involved with the out of hours service, Fordingbridge Hospital, hospital transport facilities and the ambulance service reorganisation.
They have been instrumental in gaining advance appointments for patients although Mr Cox felt there was little hope in achieving anything on the dentistry front.
Mr Alexander felt that following their expensive training dentists should be contracted to the NHS for ten years. He asked if there was any liaison with Social Services.
Mr Cox said he would like to see more taking place. Mr Charlesworth asked if there was any interaction with FOLS but Mr Cox stated that this was mainly a fundraising organisation.
Mr Alexander asked how people were appointed to the group and was informed that anyone could make application – it was an open process.
2. Public Participation
Mr Rolls, a member of the public, said he noted that the safety of school children was an Agenda item and reiterated that he, and the other members of the public attending the meeting, were still interested in this item and would welcome advice from the Parish Council.
3. Disclosures of Interest
Mrs Wyeth declared a non-prejudicial interest in Agenda Item 9 on the grounds that she was a member of the New Forest Transport Strategy Group.
4. Apologies for Absence
Apologies for absence were received from Mr J Wilding and Mr M Kendal.
5. Minutes of Previous Meeting
The Minutes of the meeting dated 10 May 2005 , having been circulated, were signed by the Chairman as a correct record.
6. Matters Arising from the Minutes
(a) Ashurst and Colbury Parish Council Presentation
Mr Charlesworth said he would now be attending the Ashurst and Colbury Parish Council September meeting as it was felt that it was necessary to make a prior presentation to the Lyndhurst Residents Association public meeting.
(b) Obstruction of Pavement
The situation was still being monitored and providing it did not deteriorate it was felt no further action was necessary.
(c) Yellow Hatching
This work had now been completed.
(d) Lorries Using High Street
Mrs Wyeth stated that Hampshire County Council would shortly be monitoring the number of lorries travelling through the village.
(e) NPA Planning
Mrs Wyeth reported that this would be discussed shortly.
(f) Press Attendance
The Chairman thanked Mr Ben Craig for attending the meeting.
7. Vacancy for a Parish Councillor
The vacancy had been advertised on the Parish Council notice boards and website for two weeks. Professor Keith Barber had intimated that he would be willing to be co-opted as a Parish Councillor.
RESOLVED: That Professor Barber, who was present at the meeting, be invited to join the Parish Council on a co-option basis. Professor Barber accepted the position and took up his duties.
8. Traffic Safety for School Children
Mrs Wyeth had contacted Tim Lawton, Hampshire County Council Highways Department regarding possible measures to improve safety for school children. His response had been copied to all Parish Councillors. Discussion took place, taking into account the views of the members of the public present as well as the practicalities of the proposals.
RESOLVED: To make the following proposals to Hampshire County Council:
- That a pedestrian phase be introduced at the traffic lights.
- That a yellow “no stopping” box be introduced before the zebra crossing with prominent yellow signing.
It was felt that a barrier in front of the school would be impractical although Mrs Wyeth said she would discuss this matter further with the Head Teacher to ascertain her views on the matter.
Mr Charlesworth felt that speed cameras should be installed.
The Chairman stated that the path in Romsey Road to the school field was a matter that parents should discuss with the landowner.
He also advised that for those who were able to use this a safer route would be through the car park, up Church Lane and down through the churchyard before crossing the road at the zebra crossing.
It was understood that a Hampshire County Council transport safety expert would be meeting with the school regarding parents’ concerns.
9. Filter Notices – Shrubbs Hill/A35
RESOLVED: That the Clerk write to the New Forest Transport Strategy Group requesting “filter in turn” notices at this point.
10. County Councillor ’s Report
None.
11. Minutes of Committee Meetings
The minutes of the following Committee meetings held since the date of the last meeting were presented:
(a) Allotment Committee (18 May)
Mrs Butcher, Chairman of the Allotment Committee, drew Councillors attention to the following minuted item:- “To inform allotment holders that they could bring cars on to their plots providing they made adequate provision in the form of hard standing at the front of their plots from 1 April until 31 October each year”.
RESOLVED: That this item be noted and that full Council agreement be given.
(b) Planning Committee (24 May)
Mr Abbott, Chairman of the Planning Committee, asked that Committee members remain at the end of the Council meeting in order that an application be considered that required a decision before the next Planning Committee meeting.
(c) Bypass Committee (6 June)
Mr Charlesworth, Chairman of the Bypass Committee, stated that the additional slides concerning environmental matters supplied by Professor Barber would be shown to all Councillors prior to being made known to the public.
12. Reports from Representatives of Outside Bodies
None.
13. Correspondence
Email from Nick Hunt, NFDC – Information regarding Speed Indicator Device signs. It was noted that it would not be possible to provide this device.
RESOLVED: That the Clerk write to Mr Hunt to ask if it would be possible to provide a permanent speed indicator device (possibly funded in part or wholly by the Parish Council), particularly in Gosport Lane.
Email from Nick Hunt, NFDC – In reply to query regarding New Forest ( B3056 Lyndhurst Road , Beaulieu) (Experimental One-Way Traffic) Order 2005.
It was noted that this closure was of a temporary nature and would only be enforced when events were held at Beaulieu.
Email from Nick Hunt, NFDC – Information concerning gateway features – C17 Emery Down. Comments by 30 June.
HAPTC – Appointment of New Director with effect from 1 July 2005 (Mr Steven Lugg) to succeed Mrs Suzanne Hudson.
South East England Regional Assembly – Update on the south east plan (No 7).
HCC – Minerals and Waste Planning in Hampshire: Annual Report 2003/04 available on request.
Hampshire Constabulary – letter in response to letter from Clerk concerning complaint made by Mr and Mrs Gilbert stating that the Community Awareness and Reassurance Team are looking at the number of HGVs using the High Street.
NFDC – Letter from Martyn Powell, CCTV and Licensing Manager who has accepted an invitation to attend the July PC meeting. Relevant correspondence will be circulated to Councillors with their July Pack.
HGW Solicitors – Transfer of Justices Licence re Coburns, 24 High Street ( Plum Monkey) on 4 July 2005.
BT Payphones – Correspondence re proposals to re-align payphone provision to meet customer demand. There are currently 7 street based payphones in the PC area.
Three have been identified as low use that may still be needed by the community. BT propose to remove the obligation to provide cash payment facility to these boxes and to convert them to a cashless payment option as an alternative to removal.
Payphones identified are at Southampton Road, Lyndhurst; Silver Street, Emery Down; Bank. Comments on the form provided by 3 August 2005. Emergency and operator calls could still be made and payment could be made by reverse charge, credit card or Chargecard.
NFDC – Recreation Road Show will be visiting Lyndhurst Recreation Ground on Tuesday, 2 August from 2.00 to 4.00 pm and on Wednesday, 24 August from 10.00 am to 12.00 noon .
Hampshire Constabulary – Newsletter (circulated to all Councillors).
Solent Centre for Architecture and Design – Architecture Week – Lyndhurst Drawing Project (circulated to all Councillors).
Hampshire County Council – Hampshire Minerals and Waste Development Framework draft statement of community involvement.
Email from NFDC – Local people invited to PCT health briefing at Lyndhurst Park Hotel, June 13 at 6.30 pm .
14. Fault Log
The Chairman asked all Councillors to look at the fault log, identify which faults had now been rectified and communicate this information to the Clerk.
It was noted that the situation near the NatWest Bank was particularly dangerous.
15. Accounts
Confirmation was given for the following accounts now due for payment:
| Mrs M Weston |
Clerk’s Salary and Expenses |
£762.92 |
| Lyndhurst and District Community Association |
Room Hire (Planning Committee) |
£18.00 |
| Affiliation Fee |
£12.00 |
| Room hire/photocopying (Bypass Committee) |
£20.10 |
Total |
£50.10 |
| Hoare Banks |
War Memorial refurbishment |
£804.88 |
| Mr C Kitcher |
Allotment hedge cutting and ditch maintenance |
£280.00 |
| Audit Commission |
Audit Fee 2004 |
£293.75 |
| Mr F Alexander |
Expenses re public seating maintenance |
£28.98 |
| TLC-Online |
Website maintenance (3 months) |
£45.00 |
| J Malcom & Son |
Cemetery Maintenance |
£168.00 |
| Grasscutting – Allotment paths |
£112.00 |
Total |
£280.00 |
| Lyndhurst Landscaping & Maintenance |
Grasscutting – Cemetery |
£564.00 |
16. Memorials and Purchases
Confirmation of the following purchase granted since the date of the last meeting was given:
No 2536/57 |
Audrey Frances Mulholland |
(NP) |
£148.00 |
Burial plot |
17. Items for Discussion at the Next Meeting
Agenda items brought forward from Agenda for May meeting.
Any other items brought to the Clerk’s attention by 6 June 2005.
The Chairman thanked those present for attending and closed the meeting. |
