Present:
Mr M Rollé (Vice Chairman), Mr M Abbott, Mr F Alexander, Professor K Barber, Mr P Boyes, Mrs A Butcher, Mr J Charlesworth, Mr E Gailor, Mr D Newport, Mrs A Trend and Mrs P Wyeth
Clerk to the Council:
Mrs M H Weston
In attendance:
Mr Ben Craig (Advertiser and Times)
252. Public Participation
None.
253. Disclosures of Interest
None.
254. Apologies for Absence
An apology for absence was received from Mr G Bisson.
255. Minutes of Previous Meeting
The Minutes of the meeting dated 11 July 2006, having been circulated, were signed by the Vice Chairman as a correct record.
256. Matters Arising
(a) Bus Service
Mr Newport asked if there were any further plans to reduce the bus service and Mr Abbott said that none were planned at the present time.
(b) Community Centre Grant
Mr Charlesworth stated that the Community Association had been successful in their bid for a grant from the National Park Authority for an energy study. The findings of the study would be used to assist other Community Centres.
(c) Community Policing
The Clerk stated that she had received a reply to her letter to Chief Supt Anne Wakefield stating that PC Ennew had not been withdrawn from his duties as Community Policeman for Lyndhurst and deployed elsewhere but was, in fact, on sick leave.
(d) Website
It was agreed that the word “updated” should be removed from the section dedicated to comments regarding the bypass proposals from members of the public as the last entry had been submitted some while ago.
(e) Traffic Control for New Forest Show
It was agreed that although there had been no police presence to control traffic heading to and from the New Forest Show there had been no problems.
257. Minutes of Committee Meetings
The minutes of the following Committee meetings held since the date of the last meeting were presented:
(a) Planning Committee (25 July and 22 August)
(b) Cemetery Committee (18 July)
The Clerk explained the system whereby non parishioners were asked to pay increased charges for purchase of burial plots and services.
258. Reports from Representatives of
Outside Bodies
Mr Abbott had attended a meeting of the New Forest Consultative Panel at which it had been announced that 27 car parks in the New Forest would be closed for the winter months – one of which lay within the parish.
An email had been received from PC Ennew apologising for the fact that he had not been present at recent Parish Council meetings or out on his beat but explaining that he had been on restricted duties for medical reasons. He undertook to keep the Parish Council informed regarding his return to duties and copies of his latest newsletter and crime summary were distributed to all councillors.
259. Bypass Update
Mr Charlesworth reported that he had received a reply to his letter from Mr Thornber stating that he would be holding a follow-up seminar in November at which it was hoped English Nature would outline their constraints.
A letter had been published in the Ashurst and Colbury Newsletter condemning Lyndhurst for the traffic problems that it was envisaged would be created in Ashurst by sending traffic from the motorway through Ashurst.
Replies had been written by members of the Bypass Committee and published in the Lymington Times and Ashurst and Colbury Newsletter.
260. Recreation Ground
Mr Rollé outlined the preliminary findings of the questionnaire he had distributed and stated that he would be preparing a report for the next Parish Council meeting. He felt that the way forward would be to form a working party made up from those interested in the use of the Recreation Ground as well as Parish Councillors.
Mr Charlesworth said that the Community Centre Newsletter could be used to advertise these proposals.
RESOLVED:
(a) That Mr Rollé widen the scope of the questionnaire by asking Bartley Junior School to give copies out to children residing within the parish.
(b) That NFDC (Martin Devine) be contacted to ascertain whether there would be any grants available for any ensuing work and equipment.
261. Correspondence
New Forest Community Safety Partnership – Information concerning PRIME in the Community and invitation to seminars to be held on 4 and 9 October.
St Michael & All Angels CE Infant School – Copy of School Travel Plan.
NFDC – Licensing Act 2003 – New Licence – Under The Greenwood Tree, High Street – Recorded Music (Indoors) Monday to Sunday 9.00 am to 11.00 pm: Supply of Alcohol (on the premises) Monday to Sunday 9.00 am to 11.00 pm.
NFDC – Licensing Act 2003 – Variation of Licence – Forest Lodge Hotel, Pikes Hill – To vary the hours for the supply of alcohol and to include the provision of regulated entertainment of live and recorded music and dancing.
NFDC – New Forest District Local Development Framework - Statement of Community Involvement.
NFDC – Draft Procurement Strategy.
NFDC – CCTV Statistics – May/June/July.
HAPTC – Notification of course “Core Training for Councillors”.
RESOLVED: That Mrs Trend liase with the Clerk regarding a suitable date for Mr Boyes and herself to attend the course.
HAPTC – Invitation to 59th AGM in the Auditorium at INTECH, Winchester on Saturday, 7 October at 10.15 pm
Ordnance Survey – Parish Councils: Harness the power of location information.
Countryside Alliance – Notification of Best Rural Retailer competition.
ENCAMS – Guide to Improving Your Local Environment (who is responsible for doing what).
Forest Friendly Farming – News and Information 2006.
NF NPA – Hampshire Minerals and Waste Development Framework: Core Strategy Issues and Preferred Options relating to the area of the New Forest National Park in Wiltshire – Regulation 26 consultation.
Rural Access Grant – Mrs Wyeth said that she had again been awarded the grant from NFDC and would like to give it to the Community Association this year.
262. Lyndhurst Car Park
(a) Coach Parking Arrangements
Copies of NFDC’s proposals had been distributed to all Parish Councillors for their comments. Whilst the proposals for the coaches were favourably received concern was expressed that if the position of the bus shelter was altered it would not be possible to see inside with the CCTV and it was known that the shelter was subjected to anti-social behaviour.
RESOLVED: To reply that the Parish Council were in favour of the proposals but before making a decision on whether to ask if the bus shelter could be removed altogether, would like to know if it would be possible to have a canopy attached to the public conveniences that could be used as a shelter.
(b) Car Parking Charges
It was reported that there will be no increase in car parking charges for 2007 and the loop hole concerning long term car parking will be closed.
263. Cycle Track Update/County Councillor’s Report
Mr Kendal reported that provided the tender for the proposed cycle track was within the agreed budget of £500,000 the project would go ahead. If this did not prove to be the case it might still be possible to undertake part of the work, which was scheduled to commence in February 2007.
The main points in favour of the project were that it linked the railway station at Ashurst with the honey pot of Lyndhurst which was also the centre of a National Park and it took the pressure off motor cars.
264. Parked Cars/Vehicles Unloading
Mrs Wyeth had recently queried roadside parking in The Meadows with NFDC and had received a reply concerning a number of other complaints regarding parked cars on roadsides and verges/vehicles unloading in the High Street.
Mr Hunt had suggested a liaison meeting with the Parish Council, HCC, NFDC, Hampshire Constabulary, NF NPA and the Forestry Commission before the end of the year to agree which traffic management measures for Lyndhurst should be included in the future work programme.
RESOLVED: That Mrs Wyeth consult with Mr Hunt at NFDC regarding the verges and that the Parish Council await news as to the date of the proposed meeting.
265. Pemberton Road/Custards/Empress Road/Clarence Road/Queens Parade – Traffic Problems
A letter had been circulated to all Councillors from a resident of this area asking for the Parish Council’s support for measures to be taken to prevent speeding cars/rat running in this area.
RESOLVED: That the resident concerned be informed that after careful consideration and discussion the Parish Council did not feel that any of the proposed measures would be feasible or would make any difference in this area.
266. Flyposting
RESOLVED: That the Chamber of Trade and the Community Centre be asked to reach an amicable agreement regarding this matter.
267. Speed Indicator Device
The device was now in action again. It was noted that more volunteers were needed and if these could be found advice would be sought as to whether a further training session could take place. It was understood that the device did make a difference to motorists’ speeds and it was agreed that it would be a good idea to have something more permanent powered by solar panels.
268. Remembrance Day Parade
The Clerk reported that arrangements had been put in place and that a bugler would be playing the Last Post.
269. Fault Log
Councillors were reminded to let the Clerk have details of faults and to also let her know when they had been remedied.
270. Accounts
The Clerk submitted the accounts as detailed on Appendix A for payment.
RESOLVED: That accounts as detailed in vouchers 1221 to 1233 totalling £5,293.27 be approved and paid.
The Clerk submitted the accounts for the year ended 31 March 2006.
RESOLVED: To adopt the accounts as detailed on the statement of income and expenditure.
271. Memorials and Purchases
Confirmation was given for the following memorials granted since the date of the last meeting:
| Doris Blake |
Memorial Stone |
£45.00 |
P |
| Terence Moore |
Memorial Stone |
£45.00 |
P |
Confirmation was given for the following purchases granted since the date of the last meeting:
| Desiree Eve Victoria Strange |
Burial Plot |
£74.00 |
P |
| Linda Saunders |
Burial Plot |
£148.00 |
NP |
| Jacqueline Broomfield |
Cremation Plot |
£42.00 |
P |
| Elaine Wendy Hounsome |
Burial Plot |
£160.00 |
NP |
272. Items for Discussion at the Next
Meeting
Agenda items brought forward from Agenda for September meeting.
Any other items brought to the Clerk’s attention by 2 October 2006.
Gravel extraction routes.
273. Rumour Corner
In the absence of any other business the Vice Chairman thanked those present for attending and closed the meeting.
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