Present:
Mr G Bisson (Chairman), Mr M Abbott, Mr F Alexander Mr M Böckle, Mr P Boyes, Mrs A Butcher, Mr M Rollé, Mrs A Trend and Mrs P Wyeth.
Clerk to the Council:
Mrs M H Weston
Mr B Craig (Advertiser and Times)
2 members of the public
23. Public Participation
The member of the public who had attended the last Parish Council meeting and had voiced his concerns regarding the fact that the Football Club were burning noxious substances in the grounds stated that this practice had now ceased.
24. Appointment of Committees
a) Method of Appointment of Committee Chairman
RESOLVED: To maintain the existing method of election of Committee Chairman at the Committee meeting following the Annual Parish meeting.
A Committee Vice Chairman should also be elected at this meeting.
b) Committee Structures
RESOLVED: To appoint Committees as follows:
Allotments
Mrs A Butcher |
Mr F Alexander |
Mr M Rollé |
Vacancy |
Amenities
Mr F Alexander |
Mr J Charlesworth |
Mr M Bőckle |
Mrs P Wyeth |
Mr P Boyes |
Cemetery
Mr P Boyes |
Mrs E Butcher |
Mrs A Trend |
Vacancy |
Planning
Mr T M Abbott |
Mr J Charlesworth |
Mrs A Trend |
Mr M Bőckle |
Mr M Rollé |
Mrs A Butcher |
Recreation
Mr M Rollé |
Mrs A Trend |
Mr M Bőckle |
Vacancy |
The Council Chairman and Vice Chairman are ex officio members of all committees.
C) Appointment of Representatives to Outside Bodies
RESOLVED: To appoint representatives to outside bodies as follows:
| Citizens Advice Bureau |
|
Vacancy |
| New Forest Consultative Panel |
|
Mr T M Abbott |
| Village Lighting and Decorations Committee |
|
Mr G Bisson |
| Lyndhurst Welfare Charities |
Mrs P Wyeth |
Mr T M Abbott |
| Public Transport Representative |
|
Mr T M Abbott |
| Lyndhurst Twinning Association |
|
Mr G Bisson |
| NFALC |
Chairman |
Vice Chairman |
| Chamber of Trade |
|
Mr J Charlesworth |
| L&DCA |
|
Mr J Charlesworth |
| Lyndhurst Area Plan |
Mrs A Trend |
Mrs A Butcher |
In response to a question from Mrs Wyeth the Clerk reported that she had taken advice on the question of whether a Councillor should take part in Parish Council discussions concerning groups or organisations of which they were a member.
The advice had been that it was in order to make reports on the work of the organisation but not to seek grant aid on their behalf. Such requests should come from another member of the organisation not directly involved with the Parish Council
25. Standing Orders
RESOLVED: That it was unnecessary to change the Standing Orders at the present time.
26. Disclosures of Interest
None.
27. Apologies for Absence
An apology for absence was received from Mr J Charlesworth.
28. Minutes of Previous Meeting
The Minutes of the meeting dated 13 May 2008, having been circulated, were signed by the Chairman as a correct record.
29. Matters Arising
(a) CCTV
The Clerk explained that she had written to NFDC explaining that the Parish Council considers that the removal of the camera would be a retrograde step but they would, under duress, consider paying their share of the CCTV costs in the following financial year providing a realistic forecast of any increase envisaged could be obtained.
The sum involved of £700 had not been precepted for 2008/09 so payment could not be made in this financial year.
Mrs Wyeth reported that the newly planted trees in the car park had been uprooted but remedial action had been taken by a local resident.
30. Correspondence
HCC – Letter asking for feedback on consultation on the proposals for changes to the Adult Services Grants Programme. Please see www.hants.gov.uk/adult-services/grants-consultation.htm or telephone 01962 833040 for a printed copy.
HCC – Community Transport Newsletter
Community First, New Forest – Support and Services Directory 2008
HALC – Information from Steven Lugg regarding Clerk’s enquiry on declarations of interest for Councillors who are representing the PC on outside bodies. Interests should be declared and Councillors should not ask for funding for that body.
Representations for funding should be requested from another member of that body not associated with the PC.
Rosemary Gregory – Email requesting that the PC recommend waiting to see the outcome of the Police negotiations to improve parking on site before the yellow lines are instigated.
NFDC – Various correspondence concerning BT’s proposals to realign payphone provision. The payphone at Southampton Road is under scrutiny – annual calls 6.
NFDC – CCTV statistics for April 2008.
NFDC – Notification from Rosemary Rutins, Democratic Services Manager, that Parish Councillors should make declarations of interest, when appropriate, during public participation sessions, as well as during Committee and full Parish Council meetings.
Amey – Notification of surface dressing Ashurst to Lyndhurst – 16.06.08.
South East England Regional Assembly – Review of sub-regional allocation of primary land-won aggregates in the south east. Views requested on changes proposed to how the amount of land-won aggregates (sand, gravel and crushed rock) that each Minerals Planning Authority is expected to provide is calculated.
Community Action Hampshire – Parish Plan News – June 2008.
NFNPA – Notification of Conservation Area review – work commencing in June and will start with Lyndhurst, Swan Green and Bank. Character appraisals will be prepared and at the same time the boundaries of the areas will be reviewed.
Public consultation will take place on any proposed boundary changes and on the content of the character appraisals and it is intended to report proposals to the October NPA meeting.
Will contact the Parish Council when they have material to discuss.
HCC – Notification that the open space land at Great Mead, Gosport Lane, Lyndhurst had now been transferred into the ownership of the Parish Council. Action by Clerk
RESOLVED: That the Clerk ascertain from the NF NPA when the funds they were holding in respect of this matter would be transferred to the Parish Council.
NFDC – The New Forest District (Various Roads, Lyndhurst) (Prohibition of Waiting) Order 2008 would come into operation on 21 July 2008.
This order would introduce waiting/loading restrictions on parts of roads as follows – Gosport Lane, Shaggs Meadow, Great Mead, Pikes Hill – no waiting at any time; Pikes Hill – no waiting Monday to Friday 8.00 am to 6.00 pm; High Street – no waiting/loading at any time; High Street – no waiting at any time and no loading 7.30 to 9.30 am and 4.00 to 6.00 pm.
31. Village Walk
Mr Bőckle explained that the proposed village walk had been used as a team building exercise by a company from outside the village and he was awaiting the results and would report back.
Action by Mr Bőckle
32. Lyndhurst Area Plan
Mrs Trend reported that a meeting had taken place the previous evening. The environment and transport group have completed their surveys and others are in hand.
It was now felt that there was a need to take action and that this should involve the younger people of the village.
Arrangements for the Alice Festival in 2009 were going well.
33. Who’s Who Directory
The Clerk reported that work was well in hand on this project. A copy of information gathered so far was passed to all Councillors will a request that councillors study this and report back with any comments, additions or amendments preferably by email but otherwise by the July Parish Council meeting.
In the meantime the Clerk would continue to collate and request further information. The Clerk had consulted with the L&DCA and had obtained a price of £437.50 for 1,750 copies, 6 x A5 sheets per copy.
RESOLVED: That the Clerk be given authorisation to continue with this project. Action by Clerk
34. Handy Person
Mr Boyes stated that he and the Clerk had interviewed two applicants for this position, both of whom they felt were capable of doing the necessary work.
Mr Rollé had suggested that both applicants be given a three month trial. It was felt that sufficient work could be found to enable this to be undertaken.
RESOLVED: That Mr Paul Carter and Mr Anthony Todd be informed that the Parish Council would provide three hours work per week for each of them for a trial period of three months. The Clerk would co-ordinate their work during this time. Action by Clerk
35. Vacancies for Parish Councillors
The situation remained ongoing as only one applicant had been received and there were two vacancies.
36. Minutes of Committee Meeting
The minutes of the following Committee meeting held since the date of the last meeting were received:
Planning Committee – 27 May 2008.
37. Accounts
(b) The Clerk submitted accounts which had become due for payment since the date of the last meeting, as detailed on Appendix A, for payment.
RESOLVED: That voucher numbers 1424 to 1431 as detailed in Appendix A in the sum of £1,795.63p be approved for payment.
38. Dates of Future Committee Meetings
Planning Committee |
27 May |
7.15 pm |
Community Centre |
Amenities Committee |
7 July |
7.15 pm |
Great Mead |
Mr Alexander would provide copies of a map of Great Mead.
Action by Mr Alexander
Recreation Committee – to be arranged
Action by Mr Rollé
39. Items for Discussion at the Next Meeting
Agenda items brought forward from Agenda for June meeting.
Any other items brought to the Clerk’s attention by 31 June 2008.
40. Rumour Corner
The Clerk stated that although she was regularly reporting faults to Hampshire Highways and sending copies of the fault log very few of the reported faults seemed to be receiving remedial attention.
RESOLVED: That the Clerk write to the Highway Authority stating that the Parish Council felt that the service they were receiving was not adequate. Action by Clerk
The Chairman drew the Parish Council’s attention to a trial bus scheme that would involve the entire left hand lane of Shrubbs Hill being reserved for buses and taxis.
RESOLVED: That the Clerk write to Councillor Kendal stating that the Parish Council had had sight of the proposed bus priority trial and it appears to be grossly over engineered. Action by Clerk
Councillors were happy with the increased keep clear box and it was felt this will be of help but the other measures, particularly exclusion of other vehicles from the left hand lane, will only cause greater congestion and pollution and will greatly interfere with the ability of Great Mead and Cedar Mount residents to access and exit their properties.
Enquiries would also be made as to the cost of the scheme as it was felt that the trial signage would be a total waste of time and would cause over urbanisation of the village.
In the absence of any other business the Chairman thanked those present for attending and closed the meeting.
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