Present:
Mr G Bisson (Chairman), Mr M Abbott, Mr F Alexander, Mr M Böckle, Mr P Boyes, Mrs A Butcher, Mr J Charlesworth, Mr M Rollé, Mrs A Trend and Mrs P Wyeth.
Clerk to the Council:
Mrs M H Weston
County Councillor M Kendal (part of the meeting)
The Chairman explained that Councillor Edward Gailor had died on 6 March and one minute’s silence was observed by the Parish Council in his memory.
1. Public Participation
None.
2. Disclosures of Interest
Mrs Wyeth declared an interest in Agenda item 16.
3. Apologies for Absence
None (all present).
4. Minutes of Previous Meeting
The Minutes of the meeting dated 11 March 2008, having been circulated, were signed by the Chairman as a correct record.
5. Matters Arising
(a) Trailers – Marchwood Recycling Centre
The Clerk reported that Mr Abbott had been correct in saying that no trailers over 6 ft x 4 ft would be allowed to use the facilities at the Marchwood Recycling Centre.
(b) Access to Garages at Clayhill
Mrs Wyeth reported that NFDC had been unable to agree a payment with the owner of the land for use of the access to garages at Clayhill and were exploring other possibilities.
(c) Village Policing
RESOLVED: That the Clerk write to the Police regarding the unsatisfactory service we are receiving at the present time
6. Any Matters Brought Forward from the Annual Parish Meeting
It was considered that the reports given by Committee Chairmen had been excellent and well received; also the Chairman’s Report and Mrs Trend’s report on the progress of the Lyndhurst Area Plan.
7. Minutes of Committee Meeting
The minutes of the following Committee meetings held since the date of the last meeting were received:
Annual Parish Meeting – 18 March 2008
Planning Committee – 25 March 2008
With regard to the planning application at Appletree Court it was now understood that NFDC would be willing to dispense with five car parking spaces to the rear of Slufters.
Mrs Trend reported that she had received an enquiry from a resident regarding dog excrement in Racecourse View. A request had been made for another collection bin.
RESOLVED: That this matter be discussed by the Amenities Committee at their next meeting.
Mr Charlesworth said that, following the HCC Cabinet decision regarding road traffic measures and the fact that they would not support the Parish Council’s outer route, he felt it was appropriate to disband the Bypass Committee.
Councillors thanked Mr Charlesworth and the entire Bypass Committee for all the expert work that had been undertaken on this subject.
RESOLVED: That the Bypass Committee be disbanded and any items regarding this matter be dealt with by the Parish Council as a whole.
8. Reports from Representatives of Outside Bodies
None.
9. Correspondence
HCC – The new Definitive Map of Public Rights of Way for Hampshire.
NFDC – Licensing Act 2003 – The New Forest Hamper Shop, 8 High Street
A delicatessen/hamper shop supplying alcohol for consumption off the premises
NFDC – Licensing Act 2003 – 72 High Street, Royal Jaipur
A restaurant providing late night refreshment and supply of alcohol for consumption on the premises
HALC – Outline details of Village Community Grant Scheme which is aimed at providing better services locally for rural people and to improve access to essential services not available locally. Grants up to a maximum of £20K are available.
Standards Board for England – March 2008 Newsletter.
HCC – Information regarding range of children and families support services which will be available across the area for parents/carers with young children.
HCC – Hampshire Minerals and Waste Development Framework: Forthcoming Public Consultations
10. Accounts
(a) The Clerk submitted accounts as detailed on Appendix A for payment.
RESOLVED: That voucher numbers 1408 to 1415 for the period 12.03.08 to 8.04.08 totalling £3216.34 be authorised for payment.
(b) The Clerk submitted accounts outlining the Parish Council’s income and expenditure for the period 1 – 8 April 2008.
11.Village Walk
Mr Böckle reported that a verbal offer of a grant had been awarded by HCC/NF NPA towards setting up the village walk. There were a few details to be sorted out and an update on progress would be given at the next meeting.
Feedback was now required on the proposed route. Mr Böckle thought it would be appropriate to organise some charity fundraising to coincide with the opening of the walk.
12. NF NPA Planning Consultation
In the absence of further information this item was held in abeyance until the next meeting.
13. Lyndhurst Area Plan
Mrs Trend explained that it had been difficult to hold a meeting due to the many other commitments within the village. It was hoped to launch the Who’s Who and Village Diary in September.
Groups are working on ideas on their own and there was an action plan for the Love It, Hate It, Want It survey. It had been shown that residents would like more local community activities and it was hoped to hold an Alice Festival during 2009.
Mr Charlesworth stated that the Community Association are putting together focus groups for young people.
14. Handyman
Mr Boyes outlined the terms of the contract and the work that would be required.
RESOLVED: That Mr Boyes and Mr Alexander devise an advertisement describing the work that would be required.
15. Vacancies for Parish Councillors
Since the date of the last meeting Professor Barber had resigned and, as previously noted, Mr Gailor had died.
Statutory notices had been displayed with regard to the two vacancies for Parish Councillors and it remained to be seen whether it would be necessary to have an election or whether co-option could take place.
16. CCTV
Discussion took place regarding this item as a letter had been received from Councillor Goff Beck stating that if the Parish Council did not contribute towards the cost of the CCTV in the car park it would be removed. Councillor Kendal supported this view.
The Chairman reminded the meeting that the camera was sited within a NFDC car park and was originally placed to deter in appropriate behaviour around the NFDC toilet block and in the NFDC bus shelter. The Parish Council had been consulted prior to the installation of the camera and had been advised that there would be no cost implication to the Parish Council.
This was because the initial funding would come from the Police and because it would not appreciably increase the workload in the NFDC control centre and running costs were minimal due to the system of hard wired connection.
Following general discussion it was felt that the loss of the camera would be a backward step but that the imposition of an annual fee, particularly without notice, was unacceptable. In any case no provision had been made in the precept budget to cover this.
RESOLVED: That the Clerk write to Mr John Bull, NFDC (copied to Goff Beck) asking for clarification on this matter and questioning the figure requested as the CCTV in Lyndhurst car park was unique in that it was hardwired to Appletree Court due to its close proximity.
17. Speed Indicator Device
RESOLVED: To hold this matter in abeyance.
18. County Councillor’s Report
Mr Kendal stated that the NF NPA and the Verderers were against all the proposed bypass routes. There was now a need to go forward to resolve seasonal and air quality management problems.
Mr Kendal would be creating a focus group of interested parties. He was also funding an experimental two year bus shuttle service between Ashurst and Brockenhurst stations and Lyndhurst. Mr Charlesworth thought it would be useful if the bus could be routed to camp sites.
The Chairman reiterated a previous statement that residents do not want any internal “tinkering” with traffic problems.
The Chairman asked Mr Kendal if he could bring any influence to bear regarding the grass verge parking problem in Southampton Road opposite the offices of Natural England. Mr Kendal suggested dragons teeth as a solution.
19. Dates of Future Committee Meetings
Planning Committee |
22 April |
7.15 pm |
Community Centre |
Amenities Committee |
23 April |
7.15 pm |
Ginkgoes, Pikes Hill Avenue |
Allotment Committee |
28 April |
5.30 pm |
Allotments, Westwood Road |
20. Items for Discussion at the Next Meeting
Agenda items brought forward from Agenda for April meeting.
Any other items brought to the Clerk’s attention by 5 May 2008.
21. Rumour Corner
None.
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