103. Public Participation
None |
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104. Disclosures of Interest
As a member of the NF NPA Mrs Wyeth disclosed a personal interest in Agenda Item Number 6 (NF NPA Plan). |
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105. Apology for Absence
Apologies for absence were received from Mr G Bisson and Mr P Boyes |
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106. Minutes of Previous Meeting
The Minutes of the meeting dated 14 October 2008, having been circulated, were signed by the Chairman as a correct record. |
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107. Matters Arising
(a) Dearing Close
Mrs Wyeth reported that she had still not been able to obtain any information from Swaythling Housing Association regarding the possibility of appropriate signage but would continue to pursue this matter
(b) Garages at Clay Hill
Mrs Wyeth reported that she had received a complaint regarding untidy undergrowth in this area. She confirmed that NFDC were still pursuing an alternative access and other usage for the site. In view of financial constraints it was not considered advisable to insist on site clearance at the present time.
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Mrs Wyeth |
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(c) Village Walk
Mr Bőckle reported that he and the Clerk would be meeting with Cath Hart (HCC) and Sarah Manchester (NF NPA) to finalise this matter on 5 December. |
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Mr Bőckle/ Clerk |
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(d) Transport Strategy Meeting
Mr Alexander asked that it be made clear to the Highway Authority that an undertaking had been given when the traffic light filter had first been installed at the corner of Romsey Road that there would always be a break in the lighting synchronisation to allow traffic waiting in side roads to access the main roads. |
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Clerk |
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108. New Forest National Park Plan
Mrs Wyeth reported that NFDC had responded with particular concerns expressed concerning housing and retail unit issues. Mr Abbott reported that a representative from the NF NPA had attended the New Forest Consultative Panel meeting.
Mr Bisson, Mrs Wyeth and the Clerk had attended a joint meeting held between the Chairman of the NF NPA, relevant officers and the Chairman, Clerks and NFDC elected representatives of the four parishes named as service villages in the Plan.
Mrs Wyeth reported that it had been a productive meeting and it remained to be seen whether the views of the four parishes would now be taken into consideration.
RESOLVED: That the Chairman be thanked for the letter he had formulated on the Parish Council’s behalf to the NF NPA. The Clerk was also thanked for the extra work that she had undertaken. |
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109. Correspondence
Ringwood Town Council – Information regarding Geographical Information System facilities – possible partnership with NFDC – cost implication £231 commencing in next financial year. Would give virtually all of the map based non-confidential information held by the District Council, including aerial photographs and information from Natural England, the Environment Agency and the NPA. |
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| NFDC – New Forest Environmental Protection Liaison Committee invitation to meeting at Fawley Power Station on Wednesday, 19 November at 3.00 pm re reducing the carbon footprint. |
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| HCC – The older driver skills scheme. |
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| Communities and Local Government – Communities in control: Real people, real power: Codes of conduct for local authority members and employees – a consultation. Invites views on proposals for revising the Local Authorities (Model Code of Conduct) Order 2007 and Relevant Authorities (General Principles) Order 2001. |
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| NF NPA – New Release stating that the consultation period for the draft Plan and draft Recreation Management Strategy has been extended to 14 November. |
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| NF NPA – Park Life – Newsletter. |
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| New Forest Community Safety Partnership – Community Newsletter |
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| Community First, New Forest - Newsletter. |
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| NFDC – New Forest District (Outside the National Park) Core Strategy Document – Publication for Representations. |
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| Mr K Leigh – Letter requesting clarification regarding ground maintenance at Cedar Mount. Clerk has replied explaining the situation but stating that the matter would be drawn to the attention of the Parish Council |
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| NFDC – CCTV Monitoring statistics, September 2008. Lyndhurst had three requests, all originated by the Police. |
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110. Minutes of Committee Meetings
The minutes of the following Committee meetings held since the date of the last meeting were received:
Planning Committee – 23 September
RESOLVED: That the minutes of the above Committee meeting be formally adopted by the Parish Council.
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Allotment Committee
Mrs Butcher reported that hedge cutting had now been completed and an inspection would take place shortly. The new drainage at the Westwood Road entrance appeared to be very satisfactory and the allotment holders who had completed this work would be thanked. Mr Cooper had now vacated the two plots he had formerly occupied. |
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Mrs Butcher/ Clerk |
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111. Litter Bins
Mrs Wyeth reported that following a complaint from Mr Boyes concerning the condition of litter bins in the village she had contacted NFDC and all the relevant litter bins had received remedial action. |
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112. Accounts
The Clerk submitted accounts which had become due for payment or had already been paid since the date of the last meeting, as detailed on Appendix A and these were approved.
The Clerk submitted details of Parish Council spending for the period 1 April 2008 to 11 November 2008. |
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113. Reports from Representatives of Outside Bodies
Mr Abbott had attended a meeting of the New Forest Consultative Panel and reported that a presentation had been given by Mr Peter Kelly of the Environment Agency regarding fly tipping.
Mrs Trend reported on progress regarding the Lyndhurst Area Plan. She outlined the four groups working on the questionnaire. These groups covered economy, environment, social and community and transport.
In response to a question from Mr Rollé she stated that there would be financial implications for the Parish Council regarding publishing of the findings.
Arrangements for the Alice Festival continued. Bank, Emery Down, Allum Green and Gritnam were undertaking a history project.
Mr Charlesworth reported on the Community Association.
Parking clocks were on sale and there was no increase in the cost from last year. It would also be possible to purchase a three-monthly £20 clock.
A yoga class would be commencing for children from 0 – 6 years old.
Mr Rollé reported that a joint Junior Football Club/Scouts firework display had been held at Coles Mead Recreation Ground. The event had been very well supported.
Together with Mr Clark he was looking at a potential project for a cycle track in the Recreation Ground and would be in a position to make a further report shortly.
Mrs Wyeth undertook to consult NFDC regarding the possibility of provision of clay for this project. The project would be designed by Keith Dillon who has wide experience in this field and local youth would also have a good deal of input. |
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Mrs Wyeth |
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| Mr Bőckle stated that he had recently attended a health and safety course and was now in a position to advise the Parish Council on such matters. |
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Mr Bőckle |
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114. Dates of Future Committee Meetings
Finance and General Purposes Committee – 18 November Planning Committee – 25 November |
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115. Items for Discussion at the Next Meeting
Items brought forward from Agenda for the November meeting. Any other items brought to the Clerk’s attention by 1 December 2008. |
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116. Rumour Corner
It was noted that no report had been received so far regarding the burglary that had taken place at the Post Office.
It was noted that the surface of the car park was very poor and tree roots were coming through the surface in some places.
In the absence of any other business the Chairman thanked those present for attending and closed the meeting. |
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| Chairman _________________________ Date _________________________ |
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