196. Election of Chairman
The Clerk asked for nominations for the position of Chairman.
Mr Bisson proposed that Mr Rollé be elected to the post of Chairman for the ensuing year and this was seconded by Mr Boyes. There were no other nominations.
RESOLVED: That Mr Rollé be elected to the post of Chairman for the ensuing year.
Mr Rollé thanked Mr Bisson for all the work he had undertaken during the five years that he had been Chairman of the Council.
197. Election of Vice Chairman
The Chairman asked for nominations for the position of Vice Chairman.
Mr Boyes proposed that Miss Palmer be elected to the post of Vice Chairman for the ensuing year and this was seconded by Mrs Wyeth. There were no other nominations.
RESOLVED: That Miss Palmer be elected to the post of Vice Chairman for the ensuing year.
198. Appointment of Committees
RESOLVED: That Committees be elected as follows for the ensuing year:
Allotments Committee:
Mrs Butcher, Mr Alexander, Mr Bisson, Mr Böckle,
Miss Palmer
Amenities Committee:
Mr Böckle, Mr Alexander, Mr Bisson, Mr Boyes,
Mr Charlesworth, Miss Palmer
Cemetery Committee:
Mr Boyes, Mrs Butcher, Mr Charlesworth, Mr Clark,
Miss Palmer Mrs Trend
Planning Committee:
Mr Abbott, Mr Bisson, Mrs Butcher, Mr Charlesworth, Mrs Trend
Recreation Committee:
Mr Rollé, Mr Böckle, Mr Clark, Miss Palmer, Mrs Trend
The Chairman and Vice Chairman to attend all meetings. A quorum will consist of two Councillors and the Clerk.
199. Appointment of Representatives to Outside Bodies
RESOLVED: That representatives to outside bodies be elected as follows for the ensuing year:
| Village Decorations Committee |
Mr G Bisson |
| Public Transport |
Mr M Abbott |
| Village Twinning Committee |
Mr G Bisson |
| Lyndhurst Welfare Charities |
Mrs P Wyeth/Mr M Abbott |
| NFALC |
Chairman or Vice Chairman + one other councillor |
| Chamber of Trade |
Mr J Charlesworth |
| Community Association |
Mrs A Butcher/Mr J Charlesworth |
| New Forest Consultative Panel |
Mr M Abbott |
200. Public Participation
None.
201. Disclosures of Interest
None.
202. Apologies for Absence
Apologies for absence were received from Mr J Charlesworth and Mr I Clark.
203. Minutes of Previous Meeting
The Minutes of the meeting dated 14 April 2009, having been circulated, were signed by the Chairman as a correct record.
204. Matters Arising
Mr Böckle gave a brief report regarding the launch of the Parish Walk. Copies of the leaflet were in great demand and stands were being purchased so that the leaflets could be displayed with contact details of how to obtain further supplies.
205. Correspondence
Mr J C Wilding - Letter expressing his concerns at “the record increase of the Parish Council’s precept for 2009/2010 of 47.1%”. Also of the opinion that “137 precept of £8,000 in excessive”.
He goes on to say that although the Cemetery “looks good …. Four grass cuts per year is one cut too far”. He is “dismayed to hear old monuments were being raised”.
Mr Wilding also draws the Parish Council’s attention to the 337 Gosport Lane road surface which has not been addressed.
This was brought to the attention (once again) of Rob Millar when Mark Abbott, Paul Boyes and myself undertook a fault log walkabout with him.
The fault was rectified within a few days and Mr Wilding has confirmed this.
Mrs Payne – Letter expressing concern that two graves in the ownership of her family had received remedial attention without the family being contacted prior to work taking place.
Mr Boyes said he felt the condition of the Cemetery had been much improved in recent times and that the Parish Council had a duty to maintain it in good order for health and safety reasons.
RESOLVED:
That the Clerk reply to the letters stating that, apart from when memorial stones were of immediate danger to the public, as many details as possible would be compiled and brought before the Parish Council to ascertain whether more contact details could be found before remedial action was taken.
However, immediately remedial action would be necessary if the memorials were considered unsafe. The Clerk would look into the possibility of purchasing a Newton meter.
ACTION: The Clerk
Chairman, NFDC – Invitation to Celebration of Armed Forces Day on Monday, 22 June 10.00 am for 10.30 am.
British Armed Forces flag will be raised in a ceremony organised to mark Armed Forces Day which will be celebrated on Saturday 27 June.
The purpose is to honour the outstanding contribution made by current members of the armed forces and by veterans of all ages and is a chance for the public to show their support and appreciation to all those who served and have served HM Armed Services.
Invitation is to the Chairman or nominated representative. There will be an opportunity to network and take light refreshments from 10.00 am.
RESOLVED: That Mr Rollé attend this ceremony on behalf of the Parish Council
ACTION: The Chairman
NFDC – National Non-Domestic Rates 2009/10 – Information regarding possibility of paying rates (which in our case applies to the Cemetery) on a deferred payment scheme.
More information to follow, although we have already paid rates in one lump sum for 2009/10.
Equality and Human Rights Commission – Public Sector Duties. Changes that are likely to come into force in the latter part of 2011 about delivering public policy and services that meet the needs of the communities served by the public sector, leading to an improved targeting of resources and better, more efficient public services.
HCC – New Forest Passenger Transport Forum – Minutes of meeting held on 23 January. The next meeting will be held on 9 July at ATC.
206. Minutes of Committee Meetings
The minutes of the following Committee meeting held since the date of the last meeting were received:
Cemetery Committee
Amenities Committee
Planning Committee
207. New Forest National Park Authority Plan Meeting – 30 April
Mr Bisson had attended this meeting on behalf of the Parish Council.
Lyndhurst had been placed in the south quadrant and was the only service village in this section.
The aim of the meeting was to go through the draft proposals and comments.
Concern was raised regarding zoning, with Boldre Parish Council being particularly concerned as they had been placed largely in a sensitive zone.
The general opinion was that there should be no zoning, affordable housing should be shared throughout the National Park and there was also a need for new houses in the open market.
It was felt that developers’ contributions should be used in the local area.
Transport could not be progressed as it was under the control of the Highway Agency.
A greater education and awareness campaign and an area wide solution to traffic problems were needed.
There was a need to remain flexible to allow the economy to expand.
It was felt that horse keeping should be assessed on its own merits and the NF NPA would be moving forward and not acting retrospectively.
The dog walking situation is still ongoing.
208. Accounts
(a) The Clerk submitted accounts which had become due for payment since the date of the last meeting, as detailed in Appendix A and these were approved.
(b) The Clerk submitted details of Parish Council spending for the period 14 April 2009 to 9 June 2009.
(c) Cheque signatures would be sought following the meeting, to consist of the Chairman, Vice Chairman and Committee Chairmen.
ACTION: The Chairman, Vice Chairman, Mr Abbott, Mrs Butcher, Mr Böckle and Mr Boyes
209. Reports from Representatives of Outside Bodies
Mrs Trend reported on the Alice Festival Launch which would take place on 15 May and would continue under December.
Councillors were asked to support the events and consider purchasing a programme (cost £2).
Mr Abbott had attended a meeting of the New Forest Consultative Panel.
Mr Seddon (Forestry Commission) had reported on the Open Habitats in England Consultation.
The Crown Land Management Plan is available on the Forestry Commission website.
Forestry Commission finances were outlined.
The situation with regard to mobile shops on camp sites was outlined.
Mr Gerrelli, head agister, gave a talk on animal accidents and Mr Abbott had thanked him for the signs drawing the public’s attention to animal behaviour on Bolton’s Bench.
Mr Rollé reported on comments made about the Small School in the local New Forest Post.
Having spoken to one of the senior Scout leaders it appeared that the Small School management had failed to observe the terms of an agreement set up with the Scout Association relating to press releases pertaining to the status of the school and its position within the current scout hut.
It was also thought that the School had not dealt in a correct manner with the Scouts as far as having to leave their premises was concerned.
No details of the possible move to Queens House were known at present.
It was pointed out that the field and general area are a Conservation Area.
Something on the site of the old Nature Conservancy hut in the car park might be a possibility but it would not be ideal.
210. Dates for Future Committee Meetings
Planning Committee – 26 May - Community Centre – 7.15 pm
211. Items for Discussion at the Next Meeting
Items brought forward from the Agenda for the May meeting.
Any other items brought to the Clerk’s attention by 2 June 2009.
Section 137 Grant Allocation
Visit by Peter Balson, Southern Gas Network Planning Engineer, to outline work that will be carried out in the village shortly.
212. Rumour Corner
Councillors were asked if they had seen a copy of a publication called The Lyndhurst Directory.
This contained very little information about Lyndhurst but focused on other nearby towns and villages.
It was reported that, following vandalism in the Cemetery, Police would be patrolling the Bench and Cemetery area on a more regular basis.
In the absence of any other business the Chairman thanked those present for attending and closed the meeting.
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