228. Public Participation
None.
229. Disclosures of Interest
None.
230. Apologies for Absence
Apologies for absence had been received from Mr P Boyes and Mr J Charlesworth.
231. Minutes of Previous Meeting
The minutes of the meeting held on Tuesday 9 June 2009, having been circulated, were signed by the Chairman as a true and accurate record.
232. Matters Arising
(a) Proposed gas main work by Scotia Gas
Mr Alexander reported that he had received a communication from Mr Balson of Scotia Gas thanking him for his idea and stating that the possibility of taking up the proposals was being explored.
(b) Headstones considered dangerous
Mr Alexander reported that he was still exploring the possibility of purchasing equipment to test the safety of headstones.
233. Correspondence
NFDC – Code of Conduct – small credit card size guide showing basic tips on declaring interests.
NFDC – Appletree Court traffic management. Letter from John Mascall giving reasons for the change in the traffic management system at Appletree Court. Copy given to all Councillors and the resident who had raised this matter during public participation at the June meeting.
NFDC – Email regarding speed indicator device project. Copy emailed to all Councillors.
RESOLVED: That the possible purchase of a speed indicator device by pursued.
ACTION: Mr Alexander
Mrs Trend reported that the sign on the Romsey Road at the junction with Mill Lane indicating that this was not suitable as an alternative route had been removed. Mrs Wyeth stated that this sign had only been erected on a trial basis.
RESOLVED: That the Clerk make the necessary enquiries to see if the sign could be reinstated on a permanent basis.
Mrs Wyeth said that there was some support for making all roads in the New Forest 30mph.
RESOLVED: To make this an agenda item for the September meeting.
NFDC – Recreation Roadshow – Thursday 30 July and Thursday 13 August, 2.00 to 4.00 pm in Coles Mead Recreation Ground.
NFDC – Licensing Act 2003 – Grant of Premises Licence (S17) Appletree Court grounds to licence the surrounding grounds for regulated entertainment to support and encourage community events including multi-cultural mela, youth festivals, charity fundraising, etc.
Mrs Jennifer Tubbs – Letter voicing concern at the vegetation control in the Cemetery and suggesting that the Parish Council seek advice on the management of the cemetery vegetation from the Hampshire and Isle of Wight Wildlife Trust. She feels the village greens are now devoid of wild flowers because of inappropriate management.
It was unanimously agreed that the amount of work that had been undertaken in the Cemetery and was now ongoing was warranted in order to keep it in a satisfactory condition to be fit for purpose.
New Forest Disability Information Service – Invitation to Annual Public Meeting – Monday 13 July, 7.00 pm at Bashley Village Hall.
New Forest Community Safety Partnership – Evening briefing to outline schemes run by the National Probation Service (Hampshire) and the Wessex Youth Offending Team to link offenders on community orders to work undertaken for the community – 22 July at Ringwood and 23 July at Dibden – 6.00 to 8.00 pm.
NF NPA – Forest Central South Conservation Area Character Appraisal.
Peter Balson, Scotia Gas Networks – Email regarding gas main reinforcement proposals (already forwarded to all Councillors and dealt with during AOB).
Paul Abbott – Email thanking the Parish Council for arranging for the tree overhanging 9 Shaggs Meadow to be cut back.
NFDC – Email from Community Safety Partnership inviting Parish Council to be represented at the next meeting concerning activities at Coxlease School. This would take place on 14 April.
RESOLVED: That Mrs Klaassen attend on behalf of the Parish Council on this occasion. Mrs Wyeth would also be attending as the District Council representative.
234. Minutes of Committee Meetings
The minutes of the following Committee meeting held since the date of the last meeting were received:
(a) Planning Committee
Mr Abbott drew Planning Committee members’ attention to the fact that the date of the next meeting fell during the New Forest Show. Mrs Wyeth and Mr Bisson tendered their apologies. Mrs Butcher, Mrs Klaassen, Mr Rollé and Mrs Trend felt they would be able to attend.
(b) Allotment Committee
Mrs Klaassen reported that she had visited the Allotment Gardens the previous Saturday and had undertaken an allotment inspection with the Clerk and Chairman.
The intention was to encourage allotment holders who were not working plots in accordance with allotment rules to relinquish their plots.
There would also be an allotment competition to encourage tenants to work plots more efficiently. Mr Böckle would be visiting the allotments to identify vermin infestations.
235. Accounts
(a) The Clerk submitted accounts which had become due for payment since the date of the last meeting, as detailed in Appendix A and these were approved.
(b) The Clerk submitted details of Parish Council spending for the period 14 April 2009 to 14 July 2009.
236. Reports from Representatives of Outside Bodies
Mr Abbott had attended a meeting of the New Forest Consultative Panel. Topics had included Forestry Commission consultation, ancient trees in the New Forest, climate change and the New Forest Passenger Transport Forum.
Mrs Klaassen had attended a workshop organised by Hythe and Dibden Parish Council entitled “Engaging with Young People”. Their Parish Council had a very successful working model running a youth club, website, holiday programmes and a youth steering group. They had a great commitment to their young people and good communications network. Mrs Klaassen had established contacts that could be useful in the future.
Mr Clark reported that the Baptist Church have now received authorisation to take over the building in the car park for the youth club and were applying for grants.
Mr Bisson enquired whether further news had been forthcoming from the Transport Focus Group and was informed that nothing had been heard since the last meeting.
Mrs Wyeth felt that it would take time following the recent elections for County Councillors to establish their roles.
Mrs Wyeth stated that she had allocated her rural grant this year as follows:
£100 to the youth club
£100 to Fenwick 2
£300 to the Lyndhurst and District Girl Guide Association for the centenary celebrations
The Chairman reported on the rededication of Sturneys’ premises that he had attended with the Clerk and Mr Boyes.
PC White reported on incidents in and around the parish since the last meeting. There had been damage to the Junior Football Club pavilion at Coles Mead as well as incidents of pick pockets in Budgens and the Visitor Centre. A horse cart had been stolen from Foldsgate Close.
At the Chairman’s request judging took place for a name for the new pirate ship play equipment to be launched in the Recreation Ground on 30 July. Local children had been invited to enter a competition to name the ship and a winner was chosen.
The Chairman asked if Mrs Trend could give a report on the Alice Festival to the Parish Council at the next Parish Council meeting. Mrs Trend explained that a full report would be appearing in the next issue of What’s On and gave a resumé of events so far.
237. Future Planning
The Chairman explained that he had added this item to the Agenda to enable Councillors to bring any new ideas they might have to meetings each month for consideration by full council.
238. Dates for Future Committee Meetings
Planning Committee - 28 July - Community Centre – 7.15 pm
239. Items for Discussion at the Next Meeting
Speed indicator device.
Speed restrictions on New Forest roads.
Items brought forward from the Agenda for the July meeting.
Any other items brought to the Clerk’s attention by 2 September 2009.
240. Rumour Corner
It was reported that two slabs had received remedial action outside the Mailmans Arms.
It was noted that the BT telephone boxes at Racecourse View and adjacent to the school needed to be repainted.
RESOLVED: That the Clerk write to BT drawing their attention to the fact that the two telephone boxes needed repainting.
In the absence of any other business the Chairman thanked those present for attending and closed the meeting.
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