Present:
Mr M Bőckle (Chairman), Mrs A Trend (Vice Chairman), Mr F Alexander, Mr P Boyes and Mrs H Klaassen.
In Attendance:
Mrs M Weston (Clerk to the Council)
1. Apologies for Absence
Apologies for absence were received from Mr G Bisson, Mr J Charlesworth and Mr M Rollé.
2. Declarations of Interest
None.
3. Minutes of the Last Meeting
The Minutes of the Amenities Committee meeting held on 15 June 2010 were confirmed and signed by the Chairman as a true and accurate record.
4. Matters Arising
(a) Queen’s Diamond Jubilee 2012
RESOLVED: That this item be added to the Agenda for the Parish Council meeting.
5. Bulbs
RESOLVED:
(a) That the bulbs be planted at Clayhill, near the new bench seat and on the left hand side of Swan Green and up the hill to Emery Down as far as the firefighters’ seat.
(b) Mr Böckle to mark the position for Weed It and Reap to plant the bulbs.
(c) That one day be allowed for the bulbs to be planted.
(d) That some bulbs be offered to the school to plant on the bank by the gate.
(e) Any remaining bulbs be planted at the entrance to Knightwood Avenue.
6. Shelters
Mr Böckle reported that the shelter refurbishment at Clayhill was almost complete.
Discussion took place concerning the provision of a bus shelter outside the school gates. Mrs Trend suggested that the Parish Council write to the Chairman of the school Governors asking when meetings took place.
RESOLVED: That a letter be sent to the Chairman of Governors stating that Mr Böckle and Mrs Trend would like to attend a meeting to explain proposals for erection of the bus shelter and seeking their approval.
7. Seats
Weed It and Reap had installed a new seat outside Foxlease today.
RESOLVED: To replace the seat opposite the entrance to Wellands Road.
It was noted that the two seats on the hill going up to Emery Down are in poor condition and it was considered that a further seat at Bank would be appropriate.
RESOLVED: To “trade” a seat elsewhere on the forest in order to provide a further seat at Bank next year.
8. Fencing
Mr Böckle explained that a programme of work at Great Mead had previously been agreed by the Amenities Committee and minutes of that meeting had been agreed at a Parish Council meeting. He therefore proposed that the fencing at the Gosport Lane end of Great Mead be undertaken as soon as possible.
RESOLVED: That this work be put in hand forthwith. This would consist of chestnut paling and a gate with a gravel slope leading up to the gate.
As it was understood that Great Mead was wet underfoot Mr Böckle agreed to contact a land drainage expert with a view to getting a survey done of the area.
9. Silver Street to Blackwater Bridleway
RESOLVED: That the Clerk write to the Forestry Commission Land Agent asking for an update and stating that the Parish Council are prepared to accept responsibility for the maintenance of the upgraded portion of the track.
10. Noticeboard
Mr Boyes reported that the old noticeboard at the car park exit had been partially dismantled and he would be dealing with the remaining uprights in due course.
RESOLVED: That, having already contributed £1000, the Amenities Committee, allocate a further £1000 from the budget for provision of the new Parish Council noticeboard at the Community Centre.
Mr Böckle would look at the village walk noticboard and, if necessary, HCC would be contacted regarding the possibility of a new board.
The Tourist Information Bureau would be contacted and asked to give more prominence to the walk leaflets.
11. 2010/2011 Budget
RESOLVED: That Mr Böckle be authorised to purchase a graffiti kit.
12. 2011/2012 Budget
RESOLVED: That the following budget request for the financial year April 2011 to March 2012 be made to the Finance and General Purposes Committee:-
Item |
2011/12 |
Seats |
1550.00 |
Bus shelters |
950.00 |
Bulbs |
300.00 |
Graffiti Removal |
0 |
Dog bins |
800 |
Village Walk |
100 |
Noticeboards |
350 |
Grass cutting at Great Mead |
2000 |
Consumables |
100 |
Silver Street contingency sum |
500 |
Total |
£6,650.00 |
13. Any Other Business
In the absence of any other business the Chairman thanked those present for attending and closed the meeting. |
