1. Election of Chairman
The Clerk asked for nominations for the position of Chairman for the ensuing year.
Mrs Wyeth proposed, seconded by Mrs Boyes that Mr Rollé be elected Chairman. There were no other nominations. Mr Rollé indicated that he was willing to remain as Chairman.
RESOLVED: That Mr Rollé be elected Chairman for the ensuing year.
2. Election of Vice Chairman
The Chairman asked for nominations for the position of Vice Chairman for the ensuing year.
Mrs Butcher proposed, seconded by Mr Rollé that Mrs Klaassen be elected Vice Chairman. There were no other nominations. Mrs Klaassen indicated that she was willing to remain as Vice Chairman.
RESOLVED: That Mrs Klaassen be elected Vice Chairman for the ensuing year.
3. Public Participation
None.
4. Appointment of Committees
RESOLVED: That the following Committees be amended/appointed and any changes be notified at the next meeting:
Planning Committee: Mr Abbott, Mrs Trend, Mrs Butcher, Mrs Klaassen, Mr Bisson, Mr Charlesworth and Mrs Wyeth (advisory capacity)
Allotments Committee: Mrs Klaassen, Mrs Butcher, Mr Alexander, Mr Rollé, Mr Böckle and Mr Bisson
Amenities Committee: Mr Böckle, Mr Alexander, Mr Boyes,
Mr Charlesworth, Mrs Trend and Mr Bisson
Cemetery Committee: Mr Boyes, Mrs Butcher, Mr Charlesworth, Mrs Trend, Mrs Klaassen and Mr Cornell
Recreation Committee: Mr Rollé, Mrs Wyeth, Mrs Trend,
Mrs Klaassen, Mr Bockle and Mr Cornell
Chairman and the Vice Chairman are ex officio members of all Committees
5. Appointment of Representatives to Outside Bodies
Village Decorations Committee – George Bisson
Public Transport – Mark Abbott
Village Twinning Committee – George Bisson
Lyndhurst Welfare Charities – Pat Wyeth/Mark Abbott
NFALC – Chairman or Vice Chairman + one other councillor
Chamber of Trade – John Charlesworth
Community Association – Anne Butcher/John Charlesworth
New Forest Consultative Panel – Mark Abbott
6. Disclosures of Interest
As Chairman of the Twinning Association, Mr Bisson declared an interest in any discussion regarding grant aid for this body.
As members of the Twinning Association, Mrs Trend, Mrs Wyeth and Mr Boyes also declared interests in any discussion on grant aid for this body.
7. Apologies for Absence
None (all present)
8. Minutes of Previous Meeting
The minutes of the meeting held on Tuesday 13 April 2010, having been circulated, were signed by the Chairman as a true and accurate record.
9. Matters Arising
It was noted that work had taken place on the road near the bus stop opposite the Queens Road junction (A35) and it was understood that further resurfacing would take place.
10. Correspondence
HCC – Invitation from the Chairman Elect, Leader and Members of the County Council to send a representative to the Annual County Service on Sunday, 13 June in Winchester Cathedral, followed by a reception in the Great Hall, Winchester. Commences at 9.45 am.
Clerks and Councils Direct – Newsletter.
Anthony Herbert – Email reporting concerns expressed by residents at Residents Association meeting.
These included Pikes Hill Avenue (overhanging hedge and incomplete reinstatement of the footpath), speeding vehicles coming out of the village past the Pikes Hill junction, parking problems along the lower end of Pikes Hill, damage to inspection covers in Pikes Hill and faded Keep Clear sign at junction of Wellands Road with Romsey Road.
RESOLVED: That a letter be sent to HCC asking if any further action would be taken regarding the overgrown hedge.
NFDC – Proposed maintenance work in Lyndhurst Car Park – removal of 5no trees, situated at the southern end of the car park and removal of associated root damage to the surface.
New tree pits will be installed along with new timber bollards directly adjacent. 5no new trees will be planted in the Autumn. Work will be undertaken before the end of May Bank Holiday.
Disruption to users of the car park will be minimal and care will be taken to ensure that few spaces are out of use and the flow of traffic is maintained.
The Clerk – Letter to Lyndhurst Twinning Association, in response to their application for grant aid. A request has been made to the Association to provide a copy of the last audited accounts, together with budget proposals for the commemoration in order that the application could be considered.
Communities and Local Government Dept – Possible increase in level of small business rate relief which may affect Lyndhurst Cemetery.
Carers Together – Newsletter.
11. Minutes of Committee Meetings
Planning Committee – 27 April
Mr Charlesworth asked whether there was any information regarding proposals for Hill House. Mrs Wyeth stated that she had no information regarding this property.
12. Accounts
The Clerk submitted accounts which had become due for payment since the date of the last meeting, as detailed in Appendix A and these were approved.
13. Reports from Representatives of Outside Bodies
Mr Abbott reported that he had attended a meeting of the New Forest Consultative Panel. With regard to tree felling licensing attempts were being made to get overall approval. It was noted that all interested parties should be kept involved.
Sgt Louise Hubble had given an interesting presentation on her work with Forest Watch.
Mr Charlesworth reported on the planting work that was taking place outside the Community Centre. The Nondescripts Club had now cleared their land but the NFDC land now needs to be tidied.
Mrs Wyeth undertook to look into this matter.
The official opening of the Smarter Working Office would take place on 11 June.
Mr Böckle asked if NFDC dispensed graffiti packs and Mrs Wyeth stated that they did not.
RESOLVED: That NFDC be asked for assistance.
Mr Bisson produced information to enable the Parish Council to reach a decision regarding grant aid for the Twinning Association 20th Commemoration.
Mr Bisson, Mrs Trend, Mr Boyes and Mrs Wyeth, having declared an interest in this item, left the room while discussion took place.
The Clerk drew Councillors attention to the fact that she did not feel it was appropriate to discuss this matter as, although she had written to the Secretary of the Association to gain the necessary information this had not been forthcoming until immediately prior to the meeting.
It had therefore not been possible to make this matter an agenda item and resolutions should not be passed on items that had not appeared on the agenda, a copy of which was posted on the noticeboard to alert members of the public to items to be considered at the meeting.
After discussion on the matter it was decided that a resolution would not be taken on this item until it had appeared as an agenda item. Mr Bisson informed Councillors that all village entry signs had been cleaned and the European flag sign would be re-instated.
14. Parish Council Logo
The Clerk reported that she had discussed this matter with Rob Hales at NFDC and had received confirmation that they would be able to assist with design work although some financial commitment would have to be made by the Parish Council towards the costs involved.
RESOLVED: That this matter be pursued with NFDC and with Nikki Johnson at HCC.
15. Fault Mapping Exercise
The Clerk distributed copies of the latest fault log, maps of the village and a list showing proposed areas for Councillors to cover with regard to fault mapping.
16. Beat Team
PC Andy White said that the Beam Team had experienced a quiet month. There had been shop burglaries and problems were still being seen in forest car parks.
The Beat Surgery was now being held in Budgens and was proving successful. The Pub Watch was going well and, with lighter evenings, attention was being paid to the Recreation Ground with regard to anti-social behaviour.
Speed enforcement measures were taking place.
Mr Cornell asked whether measures could be taken to prevent speeding in Romsey Road. PC White said steps were being taken to ensure signage is correct.
Mr Charlesworth said he felt there should have been a Police presence at the Community Centre on election day as disturbances had taken place.
It was noted that there were four homeless people around the church and Mrs Klaassen asked what action PC White would recommend if residents experienced door-to-door begging.
PC White’s advice was to phone the Police.
17. Future Planning
Mr Boyes voiced his concern regarding parking in Elcombes Close, particularly by parents dropping off and picking up school children.
Mr Boyes asked if anything could be done to improve the Chairman’s chain of office. Discussion took place but no decision was taken.
18. Dates for future Committee Meetings
Planning Committee 25 May 7.15 pm Lyndhurst Community Centre.
19. Items for Discussion at the Next Meeting
Section 137 – Grant applications
Items brought forward from the Agenda for the May meeting.
Any other items brought to the Clerk’s attention by 31 May 2010.
In the absence of any other business the Chairman thanked those present for attending and closed the meeting.
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Parish Council Minutes
