350. Public Participation
None.
351. Disclosures of Interest
As Chairman of the Twinning Committee, Mr Bisson declared an interest in Agenda item 6/Minute 355. As members of the Twinning Committee, Mrs Trend and Mr Boyes also declared interests in Agenda item 6/Minute 355.
352. Apologies for Absence
Apologies for absence had been received from Mrs Butcher and Mrs Wyeth.
353. Minutes of Previous Meeting
The minutes of the meeting held on Tuesday 9 March 2010, having been circulated, were signed by the Chairman as a true and accurate record.
354. Matters Arising
The Clerk reported that she and Councillors had attended the opening of the newly revamped Community Centre which had proved to be a very successful and interesting occasion.
355. Correspondence
1st New Forest North (Lyndhurst) Scout Group – Invitation to Councillors to attend the official opening of the new home of Lyndhurst Scout Group on Saturday 24 April at Scout HQ, Wellands Road, Lyndhurst.
HALC – Letter from Steven Lugg, Chief Executive updating member councils on the meeting between NALC and HALC.
Lyndhurst Twinning Association – Request for grant aid to help cover the costs of 20th anniversary twinning commemoration: Lyndhurst and La Chevrolière.
Lengthy discussion took place regarding the possibility of providing grant aid.
Mr Charlesworth suggested that the Twinning Association take a stall at the Community Centre open day in order to promote their group and also said he would be prepared to help with printing their commemorative programme.
Councillors Bisson, Boyes and Trend left the room while a decision was taken regarding this request.
RESOLVED: That the Twinning Association be asked to provide a copy of their accounts and a budget for expenditure for the 20th Anniversary Twinning Commemoration. Their request would then be considered.
NF NPA – Information regarding Greener Living Show at Brockenhurst College on Sunday 25 April from 9.30 am to 4.30 pm.
Lyndhurst and District Community Centre – Information regarding open day on Saturday 17 April.
HCC – Information regarding replacement of the Wilts and Dorset 35 bus service with the Burley 35 Taxishare from 19 April 2010.
HCC – Community Transport News.
NF NPA – Management Plan 2010 – 2015.
Email from Mr A Herbert – Correspondence from Christina Kennedy regarding her concerns that the Broughton Road junction with the A337 was outside the 30 mph limit.
Discussion took place regarding speed limits at Clay Hill, traffic at Emery Down, Mill Lane, whether the camera at the Foxhound Kennels was activated when traffic built up to this point on the A337 and, if so, whether this information could be built into satellite navigation systems.
RESOLVED: That the Clerk ask if a representative from HCC could attend a Parish Council meeting to discuss traffic issues.
356. Minutes of Committee Meetings
Planning Committee – 23 March
Mr Cornell drew attention to several errors in these minutes. The Clerk felt these were “human errors” on her part and would ensure they were rectified before the next Planning Committee meeting.
Mr Cornell said he felt it should also be made clear in the minutes what stage a planning application had reached in the NFNPA procedure. The Clerk agreed to make this clear on the minutes.
357. Accounts
The Clerk submitted accounts which had become due for payment since the date of the last meeting, as detailed in Appendix A and these were approved.
358. Annual Parish Meeting
Disappointment was expressed at the public’s attendance level.
359. Reports from Representatives of Outside Bodies
Mr Charlesworth reported that a beech tree would shortly be removed at the New Forest Nondescripts Club, the smarter working office would be ready on 11 June and quotations were being sought for the supply of a new external noticeboard
360. Office Equipment
RESOLVED: That the Clerk be authorised to proceed with the purchase of a laptop computer.
361. Parish Council Logo
The Clerk said that it had previously been recognised that the reproduction of the existing logo was poor and the design needed some updating.
There were several methods that could be adopted to achieve this including purchase of a newly designed logo and a competition, although it was thought that difficulty might arise if none of the entries were considered suitable.
Mr Böckle said this matter had been considered by the Amenities Committee because of the need to replace or refurbish the “Welcome to Lyndhurst” signage.
However, he recognised that the logo was not entirely a matter for this committee. The Vice Chairman said she had particularly liked the new logo produced for the Community Centre.
Mr Bisson pointed out that the Graphics Department at NFDC had previously offered their services.
RESOLVED: That Mr Charlesworth consult with Nikki Johnson at HCC, who had provided the Community Centre logo and that the Clerk consult with NFDC Graphics Department.
Further consideration would also be given to organising a competition.
362. Southampton Road Bus Shelter
The Chairman reported that complaints had been received from residents concerning the fact that, during inclement weather, road conditions at the bus stop opposite the Queens Road junction with Southampton Road meant that users of the bus shelter (mainly school children) were becoming extremely wet.
It was also considered that the bus shelter was facing in the wrong direction although it was pointed out that users of the other shelter complained that rain entered the bus shelter because it was turned the other way round.
RESOLVED: That the Clerk write a strong letter to HCC asking them to take urgent remedial action to solve the problem of flooding of the road near the shelter.
363. Grit Bins
Following a request from HCC to the Parish Council for information regarding preferred sites for grit bins the Clerk reported that requests had been received from residents for grit bins at the junction of Knightwood Avenue with the A35, at the junction of Cedar Mount with Shrubbs Hill Road and at Great Mead.
Mrs Trend requested that two bins be provided on either side of the road from the A35 (Swan Green) to Emery Down.
RESOLVED: That, as all these sites were considered to meet the HCC criteria for provision of grit bins, a request be made for all five bins in colour green.
364. NFALC
The Chairman reported that he had attended a meeting called to ascertain if there was any way forward for the future of this organisation. It had been decided that one further month be allowed to see if steps could be taken to assure its future.
365. Fault Mapping Exercise
The Chairman explained that recently he had, on several occasions, taken a photograph of a highway fault and sent this electronically to the Clerk.
She had subsequently sent the photographs to HCC Highways Department and the faults had been dealt with promptly and efficiently.
The Chairman outlined an idea whereby the village would be divided into equal sections and Councillors would be asked to take responsibility for a section and could notify the Clerk, possibly with the use of a photograph, of any defects.
These could then be sent electronically to HCC.
RESOLVED: That this project be taken forward to the next meeting.
366. Bus/Taxi Lane at Shrubbs Hill Road
It was noted that Mr Herbert had suggested that one sign be placed near the Forestry Commission car park and all other signs be removed. He also suggested a hatched junction at the top of Shrubbs Hill Road.
RESOLVED: That this matter be raised when the representative from HCC attended the Parish Council meeting.
367. Beat Team
In the absence of PC White it was decided to hold this matter in abeyance until the next meeting.
368. Dates for future Committee Meetings
Planning Committee 27 April 7.15 pm Lyndhurst Community Centre.
369. Items for Discussion at the Next Meeting
Items brought forward from the Agenda for the April meeting.
Any other items brought to the Clerk’s attention by 4 May 2010.
In the absence of any other business the Chairman thanked those present for attending and closed the meeting.
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Parish Council Minutes
