20. Disclosures of Interest
As Chairman of the Twinning Association, Mr Bisson declared an interest in Agenda Item 10/Minute 28.
As members of the Twinning Association, Mrs Trend, Mrs Wyeth and Mr Boyes also declared interests in Agenda Item 10/Minute 28.
Mr Rollé declared an interest in Agenda Item 10/Minute 28 as his wife is a member of the Executive Committee of the 1st New Forest North Scout Group.
Mr Charlesworth, as Community Centre Manager, declared an interest in Agenda Item 9/Minute 27. The above named all left the room, as considered appropriate, and took no part in voting on these items.
21. Apologies for Absence
An apology for absence was received from Mr Cornell.
22. Minutes of Previous Meeting
The minutes of the meeting held on Tuesday 11 May 2010, having been circulated, were signed by the Chairman as a true and accurate record.
23. Matters Arising
It was noted that work had taken place on the road near the bus stop opposite the Queens Road junction (A35) but that further resurfacing had not yet taken place.
The Clerk had written to HCC regarding overgrown hedging in Pikes Hill Avenue but no reply had been received to date.
24. Correspondence
New Forest CAB – Information regarding merger of four New Forest Citizens Advice Bureaux on 1.04.10.
Peter Power – Email on behalf of residents of Silver Street, Emery Down who would be willing to adopt the BT phone box in their road. However, they require Parish Council assistance as adoption must be done through the Parish Council.
RESOLVED: To ascertain the legal implications of adopting the telephone box and put this item on next month’s agenda.
Alzheimer’s Society – Newsletter from New Forest and Southern Test Valley Branch.
NFNPA – Core Strategy and Development Management Policies.
HCC – Information on HATs teams.
Eneco – Invitation to project launch on Wednesday 16 June from 9.30 am until 11.30 am at Royal Bath Hotel, Bournemouth. Eneco has been awarded rights to apply for development consent for an offshore wind park located off the Dorset and Hampshire coasts and to the west of the Isle of Wight.
NFNPA – Information concerning initiatives on the landscape and wildlife of the National Park – Landscape Strategy and Biodiversity Action Plan. Road show on Wednesday, 16 June in the Beech Room, Lyndhurst Community Centre from 2.00 to 8.00 pm.
Lee Cintra – Email asking if the Parish Council could look at the parking situation and speeding traffic on Shrubbs Hill Road, with particular reference to Foxlease Terrace.
Discussion took place and it was noted that one layby had already been extended and other parking took place unofficially. The speed camera partnership is operating in the area. The Parish Council did not recommend traffic calming measures.
RESOLVED: That the Clerk write to Mr Cintra explaining that the Parish Council did not feel further action could be taken.
NFNPA – Information on Forest Central South Conservation Area Management Plan survey work. Conservation Consultant Kevin Stubbs will be working in the Lyndhurst area from June to August 2010. He will carry proof of identity. The purpose of the survey is to identify listed buildings which are falling into disrepair.
25. Minutes of Committee Meetings
Allotment Committee – 21 May
Planning Committee – 25 May
As only one application had been received it was not deemed necessary to hold a Planning Committee meeting during June. The next meeting would be held on 27 July. However, consideration of the application already received took place as follows:
Application No 952421 – 13 High Street – New office/studio for commercial use in place of existing builders shed
RESOLVED: That due to the confined space and history of adjoining properties the decision on this application would be left to the NF NPA’s officers.
26. Accounts
The Clerk submitted accounts which had become due for payment since the date of the last meeting, as detailed in Appendix A and these were approved.
The Clerk submitted records showing spending for the period 1 April 2010 to 8 June 2010.
The accounts for the financial year 1 April 2009 to 31 May 2010 were submitted for adoption.
RESOLVED: That the accounts for the financial year 1 April 2009 to 31 March 2010 be approved, adopted and duly signed.
27. Parish Council Noticeboard
Mr Charlesworth stated that he was negotiating the purchase of new external and internal noticeboards at the Community Centre. Should the Parish Council wish to make a contribution towards the cost of the noticeboards two A0 sections could be made available on the outside noticeboard and one A0 sections could be made available on the inside noticeboard.
The outside noticeboard would be lockable, lit from dusk to dawn and cost of electricity and future maintenance would be met by the Community Centre. Total cost of the noticeboards would be £3,445 and it was proposed that the Parish Council make a contribution of £2,000.
RESOLVED:
(a) That the Parish Council contribute £2,000 towards the cost of the two noticeboards, including electricity and future maintenance costs. £1,000 of this expenditure would be drawn from the Amenities Committee budget which was holding this amount towards a new noticeboard.
(b) That the noticeboard at the exit to the car park be removed and the ground made good as soon as practical. Previous to this taking place a notice would be placed in the board to alert residents to the change.
28. Section 137 – Requests for Grant Aid 2010/2011
Applications for Section 137 Grant Aid had been received as follows and decisions taken accordingly:
(a) St Michael and All Angels Church - Contribution towards the cost of closed graveyard maintenance – total cost £1,440.
It was understood that the Parish Council had, in the past, been asked to contribute half of the sum of the grasscutting at the closed graveyard. However, this grant application included the sum of £640 for tree pruning/cutting.
RESOLVED: That the Clerk write to the Parochial Church Council to enquire how the arrangement regarding grasscutting had evolved and to seek clarification as to why an additional amount had now been added for treework. This item would then be taken forward to the July meeting.
(b) Lyndhurst Infant School PTA - Request for grant aid towards purchase of shed in connection with allotment scheme for pupils.
RESOLVED: That due to the bank balance held at 28.04.2010 in the sum of £2,927 it was not considered appropriate to give grant aid.
(c) 1st New Forest North Lyndhurst Scout Group - Request for grant aid regarding building of new Scout hut.
RESOLVED: That a grant of £2,000 be awarded towards repayment of the loan of £7,000.
(d) Lyndhurst Twinning Association 20th Anniversary - Request for grant aid to help cover cost of anniversary activities.
Discussion took place and it was suggested that it might be more appropriate to make a payment towards the cost of a commemorative tree to be placed in Great Mead. This could then be enjoyed by all residents. It was understood that a seat had already been donated to be placed round the tree.
RESOLVED:
(a) That the Parish Council would pay a sum of money (to be agreed at a later date) towards the cost of an indigenous commemorative tree to be placed at Great Mead.
(b) That the Twinning Association be asked to give consideration to holding an event that could involve the whole village when representatives from La Chevroliere visited again.
29. Reports from Representatives of Outside Bodies
Mr Charlesworth reported that SCATS would be sponsoring the outside landscaping at the Community Centre. The Smarter Working Office would be officially opened on Friday 11 June.
Mr Abbott reported that he would be unable to attend the New Forest Passenger Transport Forum on 15 June. Items to be discussed included access to hospitals.
RESOLVED: That Mr Cornell be invited to attend in Mr Abbott’s place.
30. Future Planning
None.
31. Dates for future Committee Meetings
Amenities Committee 15 June 7.15 pm Lyndhurst Community Centre.
32. Items for Discussion at the Next Meeting
Items brought forward from the Agenda for the June meeting.
Any other items brought to the Clerk’s attention by 5 July 2010.
In the absence of any other business the Chairman thanked those present for attending and closed the meeting.
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