335. Co-option of Councillor
Candidates for the vacancy were as follows:
Mr L Cornell, Mr J Davis, Mrs C Read, Mrs T Simmens, Mrs A Turner, and Mr S Timms. Mr Davis and Mrs Read were unable to be present at the meeting but the other four candidates gave short presentations and answered questions from Councillors after which voting took place by secret ballot to co-opt a councillor.
The successful candidate – Mr Cornell – was invited to join the Parish Council and took up his place.
336. Public Participation
None.
337. Disclosures of Interest
None.
338. Apologies for Absence
An apology for absence had been received from Mrs Trend.
339. Minutes of Previous Meeting
Mr Cornell asked why the Clerk had not minuted the fact that the No 35 bus service was under threat.
Mr Abbott, as Transport Representative, pointed out that this was still under discussion, no decision had been made and it was not necessary that this item be minuted at this stage.
The minutes of the meeting held on Tuesday 9 February 2010, having been circulated, were signed by the Chairman as a true and accurate record.
340. Matters Arising
None.
341. Correspondence
Lyndhurst Community Centre – Correspondence from the Centre Manager inviting all Parish Councillors and their partners to the Community Association AGM and Official Opening on 26 March.
Also inviting nominations for Committee members.
NF NPA – Local Development Framework – Core Strategy and Development Management Policies – Submission Document February 2010.
Forestry Commission – Letter from Area Land Agent stating that there would be no increase in rent of Coles Mead Recreation Ground for the next five years, ie £600 per annum. This was considered in line with that paid per acre by commoners.
NFDC – Letter from Cleansing Manager stating that the fee for emptying of dog bins for the financial year commencing 1 April 2010 would not increase, ie £514.25 per annum + VAT.
NFDC – Notification of temporary road closure (A35 High Street and B3056 Beaulieu Road) on 26 April for annual St George’s Day Parade.
Michael Bilton – (and various other correspondence) concerning plans by Portsmouth City Council to abolish Southsea Town Council and asking for Lyndhurst PC’s support to prevent this taking place.
Energy Saving Trust – Correspondence on Green Communities.
Alzheimer’s Society – Newsletter.
Mrs Pat Wyeth – Copy of email sent to Hampshire Highways West concerning condition of gravel path at Pikes Hill and drawing attention to numerous potholes on the Beaulieu Road.
NFDC – Letter from Chief Executive Dave Yates and Leader of the Council Barry Rickman concerning how New Forest towns and parishes work together and how they relate to the National Park and District Council. A meeting to explore this topic will be held on 25 March and more details will follow.
342. Minutes of Committee Meetings
Amenities Committee – 22 February
Planning Committee – 23 February
343. Accounts
(a) The Clerk submitted accounts which had become due for payment since the date of the last meeting, as detailed in Appendix A and these were approved.
(b) The Clerk submitted details of Parish Council spending for the period 1 April 2009 to 9 March 2010.
It was noted that each Committee budget was in a healthy condition. The Clerk pointed out that £7,000+ should be ring fenced in connection with the bus shelter and it was likely that an amount up to £2,500 would be needed to complete the Parish Council’s commitment to the Village Walk (Blackwater to Silver Street) bridleway.
Mr Boyes asked that consideration be given to carrying over the remaining amounts from each Committee budget to the following financial year.
RESOLVED: That, after finalisation of the accounts for the financial year April 2009 to March 2010, committee and administration budgets be carried forward to the financial year April 2010 to March 2011.
344. Annual Parish Meeting
Nothing further to report.
345. District Councillor’s Report
Mrs Wyeth stated that the bus shelter in the car park would be cleaned shortly. Mr Boyes pointed out that the roof had lifted at one corner.
Mrs Wyeth said she would be happy to take up any relevant matters with NFDC and would give a further report at the Annual Parish Meeting.
346. Reports from Representatives of Outside Bodies
Mr Charlesworth stated that the Saturday morning children’s club at the Community Centre was proving to be successful. He reminded Parish Councillors that they were all invited to the Official Opening of the Community Centre on March 28.
PC Andy White presented his report and said that it had been a quiet month with 32 reported incidents. A local hotel had been broken into, as had a dwelling garage. A large window had been broken and a local shop keeper had been attacked. A trailer had been stolen overnight. He stated that he would like to know what the Parish Council expect from the local Beat Team.
347. Future Planning
To be held in abeyance until the April meeting.
348. Dates for Future Committee Meetings
Planning Committee – Tuesday 27 March – 7.15 pm – Lyndhurst Community Centre
349. Items for Discussion at the Next Meeting
Items brought forward from the Agenda for the March meeting.
Any other items brought to the Clerk’s attention by 6 April 2010.
Laptop computer.
Expectations from Beat Team
In the absence of any other business the Chairman thanked those present for attending and closed the meeting.
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