1. Election of Chairman
The Clerk asked for nominations for the position of Chairman. Mr Bisson proposed, seconded by Mrs Wyeth, that Mr Rollé be elected as Chairman. There were no other nominations. Mr Rollé indicated that he was willing to remain as Chairman.
RESOLVED: That Mr Rollé be elected Chairman for the ensuing year.
2. Election of Vice Chairman
The Chairman asked for nominations for the position of Vice Chairman. Mrs Wyeth proposed, seconded by Mr Boyes, that Mrs Klaassen be elected Vice Chairman. There were no other nominations. Mrs Klaassen indicated that she was willing to remain as Vice Chairman.
RESOLVED: That Mrs Klaassen be elected Vice Chairman for the ensuing year.
3. Public Participation
Mrs Palacio asked if the Parish Council could enquire whether the loose grit on the recently renovated footpath in Shaggs Meadow could receive remedial action.
RESOLVED: That this matter, and similar conditions on footpaths at Elcombes Close, Haskells Close and The Meadows, be reported to the Highways Department at Hampshire County Council
4. Election of Committees
RESOLVED: That Councillors be elected to the following Committees:
Allotment Committee: Mrs Klaassen, Mrs Butcher, Mr Bisson + one other to be appointed at a later date
Amenities Committee: Mr Charlesworth, Mr Boyes, Mr Bisson, Mrs Klaassen, Mrs Trend, Mr Cornell, Mrs Wyeth and Revd Dr Wilkins
Cemetery Committee: Mr Boyes, Mrs Butcher, Mr Charlesworth, Mrs Klaassen, Mrs Trend, Mr Cornell, Revd Dr Wilkins
Planning Committee: Mr Abbott, Mr Bisson, Mrs Butcher, Mr Charlesworth, Mrs Klaassen and Revd Dr Wilkins
Recreation Committee: Mr Rollé, Mr Cornell, Mrs Klaassen and Mrs Trend
5. Appointment of Representatives to Outside Bodies
RESOLVED: That the following representatives on outside bodies be elected:
Village Decorations Committee – Mr Bisson
Public Transport – Mr Cornell
Village Twinning Committee – Mr Bisson
Lyndhurst Welfare Charities – Mrs Wyeth and Mr Abbott
ALCiNFD – Mr Bisson
Chamber of Trade – Mr Charlesworth
Lyndhurst and District Community Association – Mrs Butcher and Mr Charlesworth
New Forest Consultative Panel – Mr Abbott
RESOLVED: That Mrs Trend make enquiries and if Emery Down Village Hall Committee would like a representative from the Parish Council she would be willing to be the representative.
Discussion took place regarding the possibility of providing a News Sheet for Lyndhurst, Emery Down, Bank, Allum Green and Gritnam giving details of local events.
RESOLVED: That the Clerk gain information from other Parish Councils who have already produced News Sheets and report back to the Parish Council.
RESOLVED: That Councillors provide profiles for What's On to be published each month.
6. Disclosures of Interest
Mr Bisson, as a householder and resident of The Meadows, disclosed an interest in Agenda Item 14(a)/Minute 14 – Hampshire Constabulary/The Meadows – request for grant aid regarding "No Cold Calling" campaign.
7. Apologies for Absence
None.
8. Minutes of Previous Meeting
The minutes of the meeting held on Tuesday 12 April 2011, having been circulated, were signed by the Chairman as a true and accurate record.
9. Matters Arising
(a) Boundary Markers and Milestones
Mr Bisson would supply the necessary information as soon as possible.
(b) New Seat on Romsey Road
It was noted that the new seat had now been installed.
(c) A35 Verge opposite Knightwood Lodge Hotel
RESOLVED: That following correspondence with Hampshire Highways, the Parish Council would like to see dragons teeth placed on the grass verge opposite Knightwood Lodge Hotel in order to prevent further grass erosion. HCC would also be asked what statutory measures such as bylaws could be used in this situation.
(d) "Unofficial" layby opposite Police Station
Following an email from the Clerk correspondence had been received from HCC stating that this layby could be removed but it was felt that motorists might stop in other places along the road.
RESOLVED: That the Clerk write to HCC and ask that the area around the layby be tidied up to try to improve the area.
10. Correspondence
HCC – Notification of Lyndhurst Traffic Management Steering Group Meeting – 9 June.
RESOLVED: That Councillors Klaassen, Butcher, Bisson and Charlesworth represent the Parish Council. Councillor Wyeth would be attending on behalf of the District Council.
ALCiNFD – Information regarding the consultation for planning for travellers sites.
Mrs Wyeth reported NFDC and NFNPA have been working together on this subject and stated that the Core Strategy document covers this matter and the policy provided the necessary safeguards.
Mr Murray Cox – Mrs Trend outlined correspondence received from this Emery Down resident stating his concerns regarding the speed and volume of traffic from the C17 coming through Emery Down. It was noted that Emery Down is partly in Minstead parish.
RESOLVED:
(a) That Mr Murray Cox's correspondence be passed to County Councillor Mans to be dealt with when he met Tim Lawton from HCC shortly.
(b) That Traffic Problems be made an Agenda item at the June meeting.
11. Minutes of Committee Meetings
Planning Committee (24 April 2011)
12. County Councillor's Report
County Councillor Mans reiterated that he would shortly be meeting with Tim Lawton from Hampshire Highways and asked that any relevant correspondence concerning traffic issues be sent to him for discussion at the meeting.
13. District Councillor's Report
Mrs Wyeth reported that she had met the Environment Minister recently and had pointed out the problems created by ever increasing traffic in Lyndhurst. It was hoped that this matter would now be taken up with the local MP.
14. Section 137 – Grant Applications
(a) Hampshire Constabulary/The Meadows – request for grant aid regarding "No Cold Calling" campaign.
RESOLVED: That a grant of £25 be made to pay for signage.
(b) Request from Peter Power on behalf of Emery Down Phone Box website.
RESOLVED: That as the group spearheading the campaign for the Parish Council to purchase the phone box had stated there would be no financial implications involved, on this occasion no grant would be forthcoming.
(c) Victim Support.
RESOLVED: That no grant aid would be forthcoming on this occasion.
(d) SCARF (Supporting special children and their relatives and friends) on behalf of Tiptoe Early Years Playscheme.
RESOLVED: That, as this was not a local group, no grant aid would be forthcoming.
15. Accounts
The Clerk submitted accounts which had become due for payment since the date of the last meeting, as detailed in Appendix A and these were approved.
The Clerk submitted records showing spending for the period 1 April 2011 to 10 May 2011.
16. Reports from Representatives of Outside Bodies
Mr Charlesworth reported that the Community Centre Zumba dancing sessions were well attended and that Slimming World would be commencing classes in September.
Mr Bisson stated that the Twinning Association tree had been formally planted on 7 May and the seat would be placed round it shortly. It was noted that the Clerk had received reports that some of the Union flags in the High Street had been erected upside down. This would be rectified shortly.
17. Future Planning
Mrs Trend stated that some Parish Councils present awards for local residents who have done something of value in the community and she felt the Parish Council should consider something similar.
RESOLVED: To add this item to the June Agenda.
The Chairman drew the Parish Council's attention to the fact that the village fete would be held in June 2012. The Chairman, Vice Chairman and Mrs Butcher stated that they would be willing to help form a committee to run the fete.
RESOLVED: To add this item to the June Agenda.
The Chairman stated that there was now a vacancy for a Parish Councillor and co-option would be necessary.
RESOLVED: To advertise the vacancy for a Parish Councillor and to add the co-option of a Parish Councillor to the June Agenda.
Mrs Klaassen reported that a meeting had been arranged on Thursday 19 May at 11.00 am with Kompan regarding new play equipment for the Recreation Ground. Recreation Committee members were invited to attend.
18. Dates for future Committee Meetings
Planning Committee Tuesday 24 May 7.15 pm Lyndhurst Community Centre
19. Items for Discussion at the Next Meeting
News Sheet.
Traffic problems in Lyndhurst.
Parish Champion.
Village Fete.
Co-option of Parish Councillor.
Items brought forward from the Agenda for the May meeting.
Any other items brought to the Clerk's attention by 6 June 2011.
In the absence of any other business the Chairman thanked those present for attending and closed the meeting.
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