170. Public Participation
None
171. Disclosures of Interest
None.
172. Apologies for Absence
None – all present
173. Minutes of Previous Meeting
The minutes of the meeting held on Tuesday 8 March 2011, having been circulated, were signed by the Chairman as a true and accurate record.
174. Matters Arising
It was noted that a new heavier manhole cover had been installed near Foxlease but the leaking cover at Brockenhurst still needed attention.
175. Minutes of Committee Meetings
Planning Committee (22 March 2011)
Recreation Committee (8 April 2011)
176. County Councillor’s Report
None.
177. District Councillor’s Report
Mrs Wyeth drew attention to the Village Plan and Village Design Statement.
She asked Councillors to look at other village design statements that had been produced and recommended that Paula Freeland, who was handling this matter on behalf of NFNPA, be invited to a meeting later this year to discuss the matter further. The Parish Council would have to tell the NFNPA what they value in the village.
Mrs Trend and Mr Boyes said that work was progressing with the Parish Plan and Mr Bisson drew attention to the fact that the Parish Plan is a different document to the Village Design Statement.
Mr Böckle asked if the Planning Authority would have to take the views expressed in the Village Design Statement into account when determining planning applications.
Mrs Wyeth said they would have to comply with the Core Strategy.
178. Correspondence
HCC – Invitation to Hampshire County Council Annual County Civic Service on Sunday 19th June 2011 in Winchester Cathedral at 9.45 am
RESOLVED: That Mrs Trend, accompanied by Mr Trend, attend the service and reception in the Great Hall.
179. Standing Orders/Code of Conduct/Operating Framework
Mr Bisson said he would check his notes from the last meeting because he felt he had made some comments that he would like incorporated into the proposed standing orders.
RESOLVED: That once Mr Bisson had given comments to the Clerk the standing orders and operating framework would be considered adopted by the Parish Council.
Both could then be placed on the website and a copy would be given to each Parish Councillor.
180. Annual Parish Meeting
It was agreed that this had been successful and the increase in members of the public attending was noted. Feedback indicated that they had enjoyed the meeting.
181. Listed Buildings and Milestones
Mr Alexander passed photographs of the existing milestones to the Chairman to be kept with the Parish records. The Clerk reported that she had contacted English Heritage and matters were now in hand to see if a further milestone could be listed. Mr Bisson would supply the exact position of the milestone to the Clerk.
RESOLVED: That the Clerk make enquiries to determine whether anyone visited the area from English Heritage to look at possible buildings that should be considered for listing suitability.
182. Accounts
The Clerk submitted accounts which had become due for payment since the date of the last meeting, as detailed in Appendix A and these were approved.
The Clerk submitted records showing spending for the period 1 April 2011 to 12 April 2011.
It was noted that the new bench would be installed in Romsey Road within the next two weeks.
183. Reports from Representatives of Outside Bodies
Mr Charlesworth had attended a Chamber of Trade meeting and members had stated that they would like to become involved in the fete that the Parish Council was proposing to hold in 2012.
The Community Centre was now hosting Zumba dancing sessions and the first one had attracted 60 people.
Mr Böckle and Mrs Trend had attended a Governors meeting for the Forest Federation of Schools to discuss the Parish Council’s proposal to erect a bus shelter outside Lyndhurst Infant School.
Governors expressed concern regarding the reduction of light entering windows that might result and it was noted that they would prefer the shelter to be placed near to where the telephone kiosk had been.
The shelter would be used by children and parents waiting for children using buses to other schools as well as members of the public.
RESOLVED: That any decision regarding size and position of the bus shelter be reported back to the full Council before action was taken.
On another note, the school governors were worried about cars pulling up outside the school on the pavement and would like to meet with the Parish Council to discuss the problem.
Mrs Butcher reported that the path for school children would start in May and Mrs Trend reported that the Church was looking for volunteers to participate in the archaeological dig.
RESOLVED: That a notice be placed on the Parish Council website and noticeboards to try to enlist volunteers.
Mr Bisson stated that the Twinning Association tree, which had been donated by the Parish Council, would be formally planted on 7 May at 5.00 pm at Great Mead. It was also noted that bunting would shortly be erected in the High Street.
184. Traffic Problems in Lyndhurst
Mr Alexander, Mr Bisson, Mr Charlesworth and the Clerk had met with Paul Garrod, HCC regarding the bus priority route signage in Shrubbs Hill Road. Agreement had been reached that signage would be placed by the bus stop, by Shrubbs Hill House, one further along the road with one further directional sign.
Signage indicating the direction of the Magistrates Court would be removed.
Mr Garrod would also look into the possibility of a Keep Clear sign on the road.
RESOLVED: That the Clerk write to HCC asking that the layby on the Romsey Road (opposite the Police Station) be removed and dragons teeth installed here.
It was also noted that enquiries were being made regarding the possibility of installing a directional sign indicating the Bowls/Tennis Clubs and the Recreation Ground.
185. Future Planning
Fete.
It was noted that the aerial runway needed to be tightened up.
186. Dates for future Committee Meetings
Planning Committee Tuesday 24 May 7.15 pm Lyndhurst Community Centre
187. Items for Discussion at the Next Meeting
Items brought forward from the Agenda for the April meeting.
Any other items brought to the Clerk’s attention by 2 May 2011.
The Chairman reported that there would be no election but that two Councillors would be leaving this evening. Mark Böckle had served on the Parish Council for four years and Frank Alexander for almost forty years.
Thanks were expressed to Mark and to Frank for all his work and enthusiasm given to the community and the village. Frank gave a resume of his time on the Council highlighting his time as Governor of Bartley School, work for the Village Youth Club Committee, which he had chaired, the Village Carnival (12 years) and Lyndhurst Scout Executive where he had received the Chief Scout Award.
He had helped with the Village Lights Committee and liaised regarding the twinning with Le Chevroliere. He thanked Mrs Wyeth for her support as District Councillor and the three Clerks he had worked with. He made a presentation to Margaret Weston, the current Clerk, of a hand turned and inlaid mahogany bowl which he had made himself.
Mark Böckle said he had very much enjoyed his time as a Parish Councillor. He felt a good deal had been achieved and said there were still three schemes which he hoped would go forward. He would attend the next Amenities Committee meeting, of which he was Chairman, to give a handover.
In the absence of any other business the Chairman thanked those present for attending and closed the meeting.
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